| ORGANISING PUBLIC MEETINGS IN MELBOURNE - IDEAS TO HELP YOU HOLD ONE |
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ACHIEVEMENT: The aim of this idea is to provide a quick online guide to help you or your group to hold a public meeting in Melbourne.
| TARGET DATE: Ongoing. |
PROGRESS: Some |
DESCRIPTION: This page will be progressively built with ideas about holding a public meeting in Melbourne. If you have ever wanted to hold a public meeting on an issue, you will know there often appear to be a myriad of things to organise.
As a former Melbourne City Greens Councillor I was often contacted by progressive individuals and groups wanting to organise public meetings. Having finished my term as a Councillor, I thought it may be useful to create a page that helps individuals to be aware of the things they might need to consider.
Please be aware that this site is not meant to be a comprehensive guide, and that it is no substitute for seeking advice on what you may need to do to comply with any legal or other requirements. The listing of a company or service is not intended to provide any warranty as to its quality or fit for your purpose. Companies or services listed are those that I have become aware of through my own involvement in public meetings or through suggestions forwarded to me and have not paid any money or offered any services to be listed on this page.
Below are a list of things you will need to think about, suggestions on where you might finds some answers, and some extra information about extras such as catering that might be useful.
If you have any idea, good contacts or suggestions to contribute to this page, please drop me a line by clicking here: David Risstrom
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Some of the things you may need to think about include :
Is the date dependent on another event, or can it be fixed as early as possible?
When considering a possible date, are you aware of any conflicting events that may detract from your meeting?
How many people you plan to have at the meeting and how many will realistically attend?
Is it better to hire a smaller room that might risk being too small or a room that may be big, but feel empty?
What sort of venue do you want? Does its capacity match your plans?
When you are working out what venue to use, a few things to think about include workable dates for the event, venue size, seating capacity, cost, security, public amplification, catering, security, any restrictions on what sort of meetings you can hold at the venue, whether other events will conflict with yours, public indemnity insurance, confirming speakers or other talent, the need to book early and implications of a non-refundable deposit. There are possibly others?
Do you have a budget that allows you to do what you are planning? Will you have the money when you need it?
Do you have enough time to plan the meeting and for publicity to reach the people you think it needs to.
How are you going to publicise the meeting? Flyers? Magazines? Newspaper? Radio? TV?
If publicity is the sole aim of your meeting, would it be better to achieve it by another means?
If helping to inform the public is the sole aim of your meeting, would it be more effective to achieve it by another means?
If the event loses money, when will payment be due, is the money available to pay it?
